A Deer Management Group - North Lanarkshire Deer Management Group
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CONSTITUTION

North Lanarkshire Deer management Group (NLDMG) Constitution

 

Aims and objectives

The aims and objectives of the group will be:

· To work collaboratively in matters of control, monitoring, training and data collection

· To offer a professional standard of deer management in the North Lanarkshire area by Providing population control options for woodland /habitat owners.

· In particular newly planted areas, allowing early establishment of trees for the benefit of deer and the local community.

· To promote deer management within the local community

· To provide all its services in a way that is fair to everyone.

· To ensure all members adhere to the all current deer legislation.

· To ensure all members have adequate insurance and legal representation.

· To promote best practise and Continuous Personal Development.

Criteria for Membership and Group Area

The area covered by the group would normally be within the North Lanarkshire District Boundary unless by special request.

Agents that wish to become members must own farm/forest land or have a management influence on land within the group area. Individual deer stalkers do not have to hold deer stalking rights within the group`s area to become a member but must reside within 10 kilometres of the group`s area and would be required to provide two referees along with current insurance details. Application forms would have to be completed by all applicants.

The group reserves the right to carry 10 affiliated members should their services be required at short notice. These members would be required to fulfil the same criteria as full members but would possess no voting rights at any group meetings

Application forms can be downloaded in pdf format from the group`s web site or alternatively obtained from the group secretary

All members will be subject to the regulations of the constitution and by joining the group will be deemed to accept these regulations and codes of practice that the group has adopted.

North Lanarkshire Deer Management Group (NLDMG) Constitution contd.

Members will be enrolled in one of the following categories

  • Full members
  • Junior members
  • Affiliated members

Membership fees

Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.

Fees will be paid by annual subscription. There will be no refunds.

Officers of the Group

The officers of the group will be:

Chairman

secretary

Treasurer

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment.

Committee

The group will be managed through the Management Committee consisting of:

Chairman – Secretary -Treasurer

Only these posts will have the right to vote at meetings of the Management Committee. All communication to third parties on behalf of the deer group must be generic with a duplicate being sent to each member of the management committee.

The Management Committee meetings will be convened by the Secretary of the group and held no less than twice per year. The quorum required for business to be agreed by Management.

The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the group.

The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business. The Management Committee will be responsible for disciplinary

hearings of members who infringe the group rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

North Lanarkshire Deer Management Group (NLDMG) Constitution contd.

Finance

All group monies will be banked in an account held in the name of the group.

The Group Secretary ,Treasurer and Chairman will be responsible for the finances of the group and any cheques being lodged against group funds will require two of their signatures.

The financial year of the group will end on:- Mar 31st

A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting

Meetings

The group will have meetings every six months. The secretary will keep a record of all meetings. A copy of which will be available upon request

Annual General Meetings

Notice of Annual General Meetings (AGM) will be given by the group Secretary. Not less than 21 clear days notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members (excluding affiliated ) have the right to vote at the AGM.

The quorum for AGMs will be 25 % of the membership.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

Discipline and appeals

All concerns, allegations or reports of illegal practices relating to the welfare of deer will be recorded and responded to swiftly and appropriately in accordance with the group’s policy and procedures.

All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within thirty days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership and initiating legal proceedings

North Lanarkshire Deer Management Group (NLDMG) Constitution contd.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within thirty days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within seven days of the Secretary receiving the appeal.

Interaction with statutory bodies

DCS, FCS, and Local Authority to be invited to meetings

The group will supply to the DCS an annual cull record gathered on a property by property basis which should include grid reference data.

Collection, storage and use of management information will be the responsibility of the group`s co-ordinators and will be used for planning purposes. The Deer Commission Scotland will be able to access the information, and disseminate it as they see fit

Dissolution

A resolution to dissolve the group can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the group that remain will become the property of the members and shared equally

Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

Declaration

North Lanarkshire Deer Management Group hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

Signed: Date:

Name:

Position: Group Chairman

Signed: Date:

Name

Position: Group Secretary

I the undersigned having read and understood the above agree to abide by the rules and constitution of North Lanarkshire Deer Management Group

Members Signature

Signed: Date

Name: